However, often its a different story with their internal versions. However, the most common and important types are in-app messages, emails, and social media posts. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. This example shows how you can group forms in a single area on your intranet, providing easy online access. 2 The personalised intranet homepage. Idea #21: Connect with virtual employees through video conference. They encourage a community approach to share and managing . Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Include the name and images of the product, the launch date, and the main benefits. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Two heads are always better than one, and forums are a great place for employees to collaborate. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. The best video content has a clear focus and is short and sweet. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Offers advanced security and protection. - Tricia Scott, Global Intranet Manager, Travelex. The best part is that communication moves in both directions. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Large files often take a long time to download when accessed via a mobile connection. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. Email. Internal Communication Examples of Leadership Comms. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. The intranets home page sets the standard for your whole intranet. Only the critical high-level tabs are shown. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Here they are: 1. Outdated data or static images and pages, on the other hand, will simply see them logging off. 5. When all staff are no longer in the same building, video allows you to bridge the gap. Knowing what people's workflows were before . Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Post on Social Media. 2. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. When it comes to customization, the skys the limit with CSS so let your creativity run wild. This decreases communication issues and increases morale, engagement, and productivity. This is often more obvious to the user and makes for a more engaging employee experience. Example #3: Social feeds in real estate. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Universal staff coverage typically ensures a high completion rate among the workforce. Insert YouTube or Vimeo videos directly in your intranet. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. General Intranet homepage. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! The user instinctively knows they can click on the link for more detailed information. The design of your intranet could well be the difference between success and failure. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. A clunky, Post announcement and tag users, groups, a timeline to it. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Keep it simple. The intranet was, as such, of little value to employees, if not a waste of resources. We discuss the latest best practice trends to guide the design of your intranet. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Accordions and expanding text are perfect for mobile-responsive intranets. its home page. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. But the real power of leadership communication lies in the way it is realized. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. If you want to improve the performance of team members who are considered "average," do the same for them. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. Here are some examples: 1. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Many companies have set up an onboarding section to make life easier for new starters. Make it fun. From the list of out of the box apps, choose Announcements. 3 Examples of How Different Industries Use Intranet. Next, it's time to write a description of the position you're hiring for. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. We cover best practice considerations, and what you should keep in mind. Think of it as a blank canvas on which all the other design elements are placed. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Specialist Services Organisation. We'll show you how Workmates can engage eveyone in your organization, transform your culture, In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Trying to pack too much in with lots of text and images makes for a confusing user experience. Page header images and banners at the top of each page are a great design feature. During that time, they have always been dedicated to . Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. When it comes to intranet design, less is often more. Leadership communication is the information exchanged between leadership and the workforce. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. That high-res, glossy sales brochure may not be viable for your sales reps on the road. How do you choose the right intranet development option? Clinked is a white-labeled intranet app for businesses. The main button the call to action invites employees to access online chat. JPEGs or PNGs are the best choices. Popular Examples of Intranet and Office 365 and Components. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Its time to refine the design of your new intranet. Click the "+" sign, then choose List. You can create a small graphic to include in the signature if you want something extra special. It is the fastest and easiest mode. Naming the intranet. You can even adapt the template and introduce custom fields as appropriate. Forums are a convenient tool in businesses with distributed teams. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. The information in each expanding text area doesnt load until the user clicks the chosen product. [Employee name] will be responsible for [brief description of . For users, quicklinks are a big time saver. Example #1: Announcements in the technology industry. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Instead, pick a format that works well on both the web and mobiles. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. First impressions really do count. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Upload files, videos, and images. 2. Remote working has exploded since the onset of Covid-19. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. HR will have a parent page, which will be the gateway to all HR informationand data. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. When it comes to culture-building platforms, communication is key. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Having a catchy and memorable intranet name is a great way of promoting the intranet. Interactive tour. And its also possible to embed hyperlinks or iframes directly in the intranet. Alongside contact details and the department is a link to more detailed staff profiles. For example, always place your main content in a full-width or 2/3rds column. Today at the SharePoint Conference, we announced several new innovations for the intelligent intranet, powered by Microsoft 365. For maximum effect, the golden rule is to keep it simple. Intranet information architecture (IA) is critical to success. And you can easily turn notifications on and off. organize a photo day when all employees will have their intranet pictures taken by a professional. . Hickam Federal Credit Union intranet example. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Give workers ownership of their profiles and enhance employee engagement. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. This includes updates on strategy, progress, and other company-wide announcements. The following section showshow intranets help companies become more effective. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Filing fault reports for vehicles and machinery. You can also check when colleagues have read the notification. The homepage sets the tone and expectations for the whole site. This means only those employees that need to can view the page. Existing employees can go to the tables and ask their new coworkers questions. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Then press the "Create" button. Giving control to workers in this way helps boost employee engagement. To learn more, view our blog guidelines now. And it means administrators have complete control over the presentation of intranet content. Each department has its own section, so its clear who is responsible for the content. Simple, straightforward administration tools are a must. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. And managers have more oversight of where things are at and any potential bottlenecks. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. Thinking about these issues at this early planning stage will save you time and hassle further down the line. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. In the past . An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Intranets offer a range of solutions to businesses of all sizes and in all sectors. The healthcare industry is infamous for high turnover rates, reaching. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Many employees find it a more accessible way to reach out and connect with colleagues. 7. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. Theres no need to search long email trails or jam-packed filing cabinets. Best Intranet Launch Runner-up: NBS, Connect. And aim to include a mix of team and corporate news for a personalized user experience. In our intranet screenshot above, the most recent content leads the page. While knowledge sharing, training, and onboarding can all be enhanced with video. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! The objective of the retirement announcement email is to; Share details about the employee's departure. A wide variety of industries from only four countries were represented this year. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Visually engaging, they welcome users to the page. Intranets have now been around since the 1990s. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. 1. And make sure the navigation area fits the screen for both landscape and portrait viewing. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Test drive your mobile intranet design before going live to ensure its fit for purpose. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Today, HR Clouds Workmates solution delivers all of these capabilities and more. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. There are two columns with different sections for each product area. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Leaders can still be visible and accessible. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Take our workplace Zodiac quiz to find out! Intranet designs look and work differently on mobile devices. And so, there is a ton of best practice evidence that this guide draws on. Workers can personalize their communication preferences and cut out unnecessary noise. Company Intranet Examples. Intranet technology has been around for over 25 years. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. And its a vital lifeline for remote employees. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. This also opens up a whole range of options. Its a simple but very effective tool for improving internal communications and collaboration. Company news and announcements. A site map identifies the overall structure of your intranet site. For example, Ben in Marketing should not be able to access private payroll information. The example below shows an embedded Office 365 Excel spreadsheet. In the example below, workers can log in using their Google or Office 365 password. Or it could be a detailed employee engagement survey that you carry out regularly. Theres only one way to find out ask them. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Indeed, , and act as corporate memories. What lessons can we learn from the most successful intranets? Site navigation is fundamental to a successful intranet. The Purpose of the Modern Intranet. Some businesses organize the intranets content by team or department. These features provide a better overall experience and one that employees appreciate, if not love. And working on a corporate-wide strategy is a whole lot easier. Check out the full review for HR Cloud here. For example, wayfinding cues highlight where the user is in the main navigation. Upload photos or images relevant to your business. Pack as much information as you can into easily digestible bites. Intranet Announcement Website Awards Announcement Social Media Posts . Provides complete control over your intranet design. This intranet homepage is a fantastic example of how it should be done. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". It's free to sign up and bid on jobs. Adding their first name in the subject line to keep them engaged. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Want to know what employees really think about your company? It is my great pleasure to announce that he will be joining us in the . Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. Here is an administration example taken from a MyHub Intranet site. We are pleased to announce the launch of our brand new website! 10. However, make sure you use the appropriate column width for the information. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. Administration tools allow you to edit pages and upload content, videos, or graphics. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Of all the company intranet website page visits, almost 80% are to the homepage. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Or make it completely mysterious. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Make sure users can navigate without hesitation. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Uploading video content is easy with an intranet. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. When it comes to managing your intranet, a simple site map is an essential tool. Use the intranets integrated forum feature to support collaboration and project work. An easy-to-follow dropdown menu sets out the available tools. in your workplace to keep your company in sync, productive, and having fun. Columns are a great way to present information. If you want to get really creative with your intranet design, then you will love the custom CSS feature. All you need to do is select the appearance tab and click on the color you want from the palette. This enables connected workflows and easy data retrieval. Always test it on a mobile device if you can beforehand. This will give your intranet a cohesive look and feel. Or create and upload your own videos. Check out the example below for some ideas to get started. An intranet software makesonboardingeasier than ever. Site maps provide an overview of the entire site and assist in the review and management of content. We'd love to chat with you more about how HR Cloud can grow your business. Were represented this year aim to include a mix of team and corporate news for a more way. One, and more employees are far more likely to be satisfied, motivated and! Is often more obvious to the west coast conversations are automatically stored, and a powerful search it! Of out of the entire company announcements, and forums are a convenient tool businesses. Recognition softwareempowers every employee to recognize and be recognized on an equal playing field with their versions... 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